Request a Seat at a Service
After holding outdoor services through October, the Fellowship now plans to start having indoor, multi-platform Sunday services, with some people present in person and others on Zoom, on November 7, our Annual Day of Remembrance Service. Please read on to learn how to make reservations to attend in person if you would like to do so.
The Board and the COVID-19 Response Team have agreed, for the safety of all, that our Fellowship will maintain a limited indoor seating capacity to allow physical distancing, that masks are required at all times inside the building, and that we expect that all who are able to be vaccinated against the coronavirus so do before attending services in person. They have also established criteria for going back to Zoom services if COVID conditions in Boulder County worsen significantly.
A Reservations Team has designed an inclusive, equitable process you can use to reserve those limited seats for in-person services. Even as services welcome some congregants in person, all services will remain open to all on Zoom at our usual Sunday service link, which you can always find on the bvuuf.org home page.
Here’s how the new process for in-person reservations works:
- If you would like to come to any November Sunday services in person, please fill out this Google form by October 25 to tell us when you’d like to come, how many people in your household/pod plan to attend together, and how to contact you. Please fill out the form only once for each household/pod.
- Filling out the form does not guarantee a seat for any particular service. Read on to see how reservations are assigned.
- If you don’t plan to attend services in person in November, you can stop reading here and watch your email for how to sign up for services in December and beyond. However, please read on if you know someone who would like to attend in person but is unlikely to receive this email.
- We are also reaching out by phone to a few members who we know don’t use email or who may need help with reservations. If you need help or know someone who does, please contact Anne Bridgins (email firstname.lastname@example.org with “BVUUF Reservation” in the subject line, or call 970-231-7614).
- Email about reservations is going out over our Constant Contact email list — the same one we use to deliver Connections Weekly. If you know someone who may not be on that list, please let them know they can sign up for it on our Connections Overview web page (bvuuf.org/connection), or directly at https://tinyurl.com/EmailMeBVUUF. Please also send them the link to this web page so they can use it to request their November reservations and know what should happen next.
- Those who fill out the form after the October 25 deadline will be assigned reservations on a space-available basis.
- On October 26, the Reservations Team will use a random lottery process to start assigning people to service dates, using the seating capacities the COVID Response Team specifies. Some reservations will be for the Sanctuary, and others will be in overflow seating in the Fellowship Hall, where audio and video from the sanctuary will be played in real time.
- You’ll have a chance on the Google form to say whether you prefer seating in the Sanctuary, the Fellowship Hall, or either one. Those who are willing to sit in either room may get more reservation dates than others. We will try to make sure everyone has a chance to be in the Sanctuary for some services if they wish.
- On or before November 1, those who filled out the form will get an email or phone call letting them know whether they have a reservation indoors for the November 7 service. Communication about November 14 and later services will come after November 7, when the COVID Response Team has used real-time carbon dioxide (CO2) measurements from November 7 to decide whether we need to adjust our seating capacity.
- Important note about COVID risk: We’re basing our initial seating capacity numbers on conservative and preliminary assessments of our ventilation system. As we have events with more people in our building, we will learn more about how our ventilation system handles that challenge, and make adjustments accordingly. (Click on this link to learn more about why we are using CO2 measurements to understand our building ventilation.) If you have a lower tolerance for COVID risk, you may wish to request reservations for services on November 21 or 28, when we’ll have better information about how many of us can safely be together indoors for Sunday services.
- A few seats at each service will be reserved for newcomers and those with a special pastoral need to be present in person.
- If you have such a need or know someone who does, please contact Rev. Lydia by emailing email@example.com with “In-person request” in the subject line, and/or texting or calling her at 720-272-8284.
- We’ll review this process during November to decide whether to use the same reservations process in December and onward, or whether a simpler system may serve our congregational needs while remaining equitable and inclusive.
If you have questions about this process, please contact Deborah Mensch (email firstname.lastname@example.org with “BVUUF reservation question” in the subject line).
Thanks for reading, and we hope to see you soon,
The Reservations Team
Scott Youmans, Lisa Holmberg, Mary Stackpole, and Deborah Mensch